Full Planning + Design

Badass Coordination + A Bit of Grit + Wizardry

  • Decor + Design

    Decor + Design can be so many things. The first thing we'll do is get a good idea of what you want the event to look like and where your priorities are.

    We'll schedule a kick-off call to gather information - this is separate from the general planning kick-off

    I'll prepare an inspiration board along with some visuals to make the day start to come alive.

    We'll meet up in-person to review ideas and colors and make sure we are progressing in the design

    Up-to 2 rental showroom visits

    We use a tool called Merri to help us create a layout design plan. This helps envision the flow of the day and confirm the correct number of rentals we need

    I'll manage the Decor Packing List

    I'll provide rental vendor referrals and manage the contract and orders for all rental companies

    I'm happy to provide guidance on invitation design and wording protocol

  • Resources

    We have an online resource guide called The Gritty Details Planning Portal to make sure your day goes as planned (+ keep all the information streamlined and accessible for all parties involved!). We will give you a basic level of access to that guide, which includes:

    Vendor contact management. This will give you a consolidated place to document all of your vendor contact information and allow us to make the connections at the appropriate time.

    Online day-of timeline. This timeline will be created by us based on all of the discussions we have had around your day and will be shared with all of your vendors and important people!

    Decor packing list. You can update this list as you plan to ensure you don’t forget to bring any of the good stuff to your wedding! This will help us easily access the information we need as we assist with day-of decor set-up and tear-down.

    Budget template

    Alcohol calculator

    The Gritty Details Planning Portal is to be completed 2-weeks before your wedding (1-week before our final details call).

  • Vendor Recommendations + Management

    This is where this package really shines. We make curated recommendations for each vendor category.

    We have you fill out a questionnaire for each vendor type and then I'm able to think through who might be a good fit for you. We talk about my recommendations at our meetings.

    I will reach out to each vendor, make sure they are available on our date, collect contracts, set up meet-and-greets, tastings, etc.

    I will continue to communicate with those vendors throughout the planning process. Though, there are some vendors where it might make more sense for you to communicate some details directly to them. For example, it might be easier to communicate your desired shot list directly to your photographer and/or videographer.

Staff + Planning Timeline

Your lead coordinator + 1 assistant will be there for up-to 12 hours - we are usually the first to arrive and the last to leave! The coordinator + assistant included in this package can manage an event of up-to 75 people. 

KICK-OFF CALL

  • After you book with me and I get you all set up in our system, I'll set up a kick-off call. We'll review the tools and talk through goals of both planning and the event itself.

MONTHLY MEETINGS

  • We'll meet monthly and talk through vendor recommendations and I'm happy to answer any questions you have. There might be some months in the middle - depending on how long your engagement is - where we need to only meet every other month. We might also meet a little more on the front or back end to make sure all details are completed. But we'll figure that out as we dive into your details. 

DESIGN KICK-OFF CALL + ADDITIONAL DESIGN MEETINGS

  • Usually nestled in between the monthly meetings - see Decor + Design info above

30-60 DAYS BEFORE YOUR WEDDING

  • About a month before your wedding, we'd love to join you on a walkthrough of your venue and ensure we have all the details nailed down on the timeline. The Vendors + Planning Document should be complete by this date.

FINAL DETAILS MEETING

  • About one week before (usually the Monday or Tuesday before your wedding), we'll meet to discuss any final details or last minute changes. After this meeting, plan to disconnect from your planning process. We’ve got the reins from here! We will connect with all your vendors and ensure they understand the timeline for the day and how they fit in.

    We'll send out the detailed final timeline for vendors after this call.

YOUR REHEARSAL

  • We'll run your rehearsal alongside your officiant! Even if your rehearsal is not at your venue, it's a great idea to have us there. It's how we get to know your friends and family and folks start to see us as the people in charge for the day. It's helpful for everyone!

THE DAY OF YOUR WEDDING!

  • The day of your wedding is here and you should be living the good life! We are on site and handling all the things so you can relax, meditate, have boozy brunch with your people, get a massage, play some yard games, or whatever else seems like fun to do on your wedding day before saying “I do!”

  • Some of the things on OUR plate will be:

    • Connect with all vendors as they arrive so they know who we are and where they should be going. We will also make sure they have all the “stuff” they said they would bring.

    • Come prepared with a fully stocked emergency kit

    • Set out the place cards, menus, programs, marriage license, and other important items as shared via the online design plan and packing list.

    • Set up items needed for the ceremony and reception, such as unity candles, cake cutting utensils, etc., as shared via the online design plan and packing list.

    • Connect with you both to make sure you have your rings and the right people get them in their pockets/hands before the walk down the aisle!

    • Welcome guests, cue musicians and/or DJ, and help make sure guests know where to go.

    • Ensure any lawn games are set up and accessible.

    • Coordinate ceremony and reception events like cake cutting, first dance, toasts, etc.

    • Ensure end-of-event arrangements are made for items such as guest book, toasting flutes, etc.

    • Distribute final payments and gratuities to vendors, as necessary.

    • Oversee clean-up and loading of gifts.